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NES FIRCROFT

2021-10-18 08:01:56

Job location Crewe, Cheshire, United Kingdom

Job type: fulltime

Job industry: Administration

Job description

Short Term Contract
Ideally looking for candidates available within 1-2 weeks.

Scope of Service:
This role is responsible for providing an efficient administrative support service to team/manager in daily activities and ensuring office activities are in line with Company and departmental objectives/agreed timings. In this role you should work closely with other administrators in department, and /or director's secretaries, team members, and first line managers. Regular reports should be made to manager.

Key Deliverables:
General Administrative Duties
Read, route, prioritise incoming mail/telephone calls and handle incoming correspondence
Assist visitors to department including arranging transport and hospitality
Handle/delegate routine matters (verbal and written) independently
Ordering and managing stationary requirements for the department
Office equipment maintenance, bookings and re-ordering
Establish and maintain an accurate, comprehensive and accessible filing system
Ensure confidentiality of personnel matters, corporate or project matters
Act as receptionist i.e. meet and greet visitors
Flexibility for any departmental administrative cover purposes as required
Supporting and contributing to departmental continuous improvement activities
Other ad-hoc duties where appropriate
Documentation and Distribution
Draft letters/memos/documents for signature, ensuring timely distribution
Ensure processing, issuing and timely availability of documentation needed for meetings
Preparation of documentation/information as required
Establishing, maintaining and updating departmental trackers/planner
Distribution of mail
Diary Management
Diary management of manager (s) and /or team, arrange and coordinate meetings
Meeting room bookings and diary management
Assist in daily function and efficient running of department/office
Travel Arrangements
Arrange national/international travel as required
Liaison with Company travel providers
Processing of travel expenses/expense claims and purchase orders
Key Skills:
Demonstrable administrative experience, ability to work independently and proactively
Demonstrable experience of communicating effectively at all levels
Self- motivated and flexible with good attention to detail
Working knowledge of SAP desirable
Behaviours in line with People Framework
Knowledge of local systems and processes is desirable

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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