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Billing Clerk

BILLING CLERK

ABOUT THE COMPANY:

Our repeat client is a leader in the construction industry in business in the Pittsburgh area for over 50 years!
This company is led by a team with more than 150 years of experience in the construction industry
Due to growth in the business, they are currently looking to add a Billing Clerk, skilled in AP and AR, to their medium size team and work in their office in Pittsburgh, PA on a contract basis
Schedule: 100% in office in Pittsburgh, PA. Typical office hours are M-F 8:30am-5pm with a one hour lunch but can be flexible to meet candidates' needs.
Reports to the CFO

OVERVIEW OF THE BILLING CLERK ROLE:

AR DUTIES
- Enter billing information in the system to create invoices and send it to customers accordingly.
- Check work orders for pricing, size and selection for the job that is scheduled for next day.
- Prepare estimated cost sheet for customers.
- Billing Clerk handles a workload of 60-80 invoices daily on average.
- Check proposals and get approvals.
- Provide management with spreadsheet of daily sales for jobs that are not completed and missing billing and PO.
- Filing AR documents and paperwork accordingly
AP DUTIES
- Receive, open, and file invoices.
- Review all invoices for appropriate documentation and approval prior to payment.
- Match invoices with proof of delivery, bill of lading, and purchase order.
- Billing Clerk reconciles vendor price and adjusts prices.
- Process and enter invoices in the system.
- Prepare spreadsheets for payable invoices as required.
- Post payments and vendor discounts in the system.
- Communicate with vendors regarding invoice payments, price adjustments, credits, discrepancies etc.
- Review prices keyed on purchase order and inventory screen and adjustment.
- Review work orders and pull invoices for claims and file.
- Assist and provide documents and information during field exam, audit or for tax purposes.

PREFERRED QUALIFICATIONS FOR BILLING CLERK:

2+ years' billing/accounting experience
Associates degree or higher education in any field a plus but not required
Experience using an accounting ERP system preferred
Billing Clerk requires basic Excel skills
Detail oriented and able to communicate professionally internally and externally with a variety of personalities and cultures
Comfortable working under pressure in a team environment
Able to meet deadlines and push others to assist in meeting those deadlines