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Office Manager

OFFICE MANAGER

ABOUT THE COMPANY:

Are you a dynamic and organized individual with a knack for leadership and a passion for driving operational excellence? We are seeking an experienced Office Manager to join our team and play a pivotal role in managing our office operations, overseeing staff, facilitating monthly close processes, conducting data analysis, and spearheading special projects. If you're ready to take charge and make a significant impact on our organization, we want to hear from you!

OVERVIEW OF THE OFFICE MANAGER ROLE:

Preparation of monthly data analysis reports from transaction records.
Significant participation in monthly, quarterly and annual financial closing and reporting processes.
Office Manager will manage the accounting staff who are responsible for daily billing, collections, and payables.
Assist in compliance with local, state, and federal government requirements.
Review requisitions and prepare Sales Contracts and subsequent changes.
Supervise about 3 office employees to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems.
Backup for certain inventory/production report activities, including: the preparer of daily production report and entering inter-yard production.
Preparation of monthly data analysis reports from transaction records.
The Office Manager will prepare and record GL transactions and account reconciliations.
Significant participation in monthly, quarterly and annual financial closing and reporting processes.
Posting and paying bills.
Processing customer advances.
Processing employee expense reports.
Invoicing.
Settlements - post and apply cash receipts (follow up on notable discrepancies).
Update weekly price list.
Review weekly AR aging and follow up of past due invoices.
Inter-company transactions.
Review/post daily transactions.
Update customer pricing as they come through.
Collect daily petty cash activity from each yard and provide recap to Controller at month-end.
Prepare daily ATM cash outlay report.

PREFERRED QUALIFICATIONS FOR THE OFFICE MANAGER:

Office Manager must be detail oriented, highly organized, and have the ability to prioritize/manage multiple tasks.
Experience with computerized general ledger systems.
Demonstrate analytical skills using Excel to organize data.
Experience with inventory controls and procedure preferred.
Bachelor's degree in accounting or finance.
3-5 years of experience in general business accounting environment.
Proficiency in Excel, Word, Outlook.