Administrative Assistant Bi-Lingual- Spanish

Commonwealth

2024-04-26 07:39:04

Portland, Oregon, United States

Job type: fulltime

Job industry: Administration

Job description

We are an established Real Estate Management Company that manages over 100 investment properties throughout Oregon and Washington. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for Administrative Assistant. Spanish Speaking preferred.

Comprehensive Benefits package that includes:

Competitive hourly/salary rate

Medical/dental/vision/life insurance

Flexible spending accounts - Cafeteria 125 Plan

Long Term Disability

Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired

Accrued personal days - 20 days per year

401k with a company match

Minimum Job Requirements:

Two (2) years administrative, secretarial or clerical experience

Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)

Regular and on-time attendance

Excellent verbal and written communication skills

Excellent organizational skills

Professional demeanor and appearance

Internet literate

Ability to learn processes and procedures quickly

Capable of working in a fluid environment with a can-do attitude

Essential Duties and Responsibilities include the following:

Complete and stay on top of all tasks delegated by regional managers and supervisor

Manage the entire abandonment process from start to finish for properties in your portfolio

Process rent increases annually

Mail resident bills monthly

Be able to process rent payments received at the corporate office

Train and be a resource for community managers

Maintain constant correspondence between regional managers and community managers

Cover the front desk when the receptionist is absent - includes processing and tracking applications

Process notices including 30 day, 72 hour, etc.

File FED's and pull DMV records

Complete community newsletters and miscellaneous fliers

Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees

Complete assigned tasks on community onboarding and offboarding checklists

Complete assigned tasks on employee onboarding and offboarding checklists

Maintain website by keeping information current

Create and update procedures

Update certain registrations for communities

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience.

Compensation details: 23-24 Hourly Wage

PIf16418b0a2c6-5887