Senior Project Manager, Construction Safety Policy

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Job description

PRIMARY RESPONSIBILITIES

• Works with Construction Safety Leadership and other key stakeholders throughout the Authority to accomplish construction safety goals and objectives and address operational challenges.
• Assists with the clarification and development of policy, procedures, regulations, and work processes to support efficient safety operations at the Authority.
• Proposes Authority-wide construction safety related policy changes and directives to enhance construction safety activities.
• Assesses gaps and conflicts in CTA SOP's and industry and regulatory safety standards, identifying areas that need resolution and presenting recommendations and options for executive level decision making.
• Creation, monitoring and tracking of all agreed upon safety standards and SOPs for construction safety related activity.
• Provides communication and policy support to ensure the Authority's strategic goals, strategy, objectives, and performance measures related to construction safety are effectively communicated.
• Provides coordination and assistance with the division's strategic plan and annual performance goals.
• Monitors the implementation of construction activities projects critical to the Authority's executive strategy for organizational effectiveness and improvement.
• Collaborates with key stakeholders to collect relevant data and resources to obtain insight and perspectives related to critical safety decisions.
• Creates reports, presentations, graphs, and other visualizations to illustrate findings for technical and nontechnical audiences.
• Presents reports, findings, and recommendations by demonstrating a high degree of technical and grammatical accuracy.
• On behalf of the Safety Department, assists with the coordination and execution of safety program oversight activities and requirements, including regulatory oversight directives.
• Coordinates, collects, synthesizes, and presents information responsive to regulatory requests.
• Reviews reports, findings, and coordinates response and implementation of corrective action plans as needed.
• Collaborates on formal correspondence with regulatory oversight agencies related to program review and ongoing safety activities.
• Reviews new regulatory requirements and assesses the Authority's compliance.
• Analyzes federal, state, and local regulations pertaining to construction safety to develop and prepare compliant programs and procedures. This includes Occupational Safety & Health Administration (OSHA), Illinois Department of Transportation (IDOT) and Federal Transit Administration (FTA) laws and regulations.
• Reviews and comments on safety work plans as needed. Coordinating the submittal, review and acceptance of contractor safety programs to ensure safety has been addressed and provide comments on safety systems.
• Conducts safety spot audits throughout the division to ensure Authority and CS&E Division procedures and policies and being properly implemented.
• Develops and monitors a regular audit schedule for division policies, procedures, and work product.
• Oversees coordination and development of Job Hazard Analysis (JHA's) for relevant positions. Conducts research and develops a comprehensive JHA database for all positions throughout the Authority. Works to determine and recommend safe working practices and administrative and/or engineering controls.
• Communicates and reports status to executives, business partners, and other stakeholders. Delivers formal presentations to executive management on recommendations and project status updates. Monitors performance, identifies critical issues, and establishes regular reporting mechanisms.
• Performs related duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position are the following jobs:

Job Title

None

CHALLENGES

• Implementing effective time management and project administration processes.
• Keeping abreast of all Federal, State and Local requirements, including relevant CTA requirements, and transit and safety industry standards and best practices.
• Keeping abreast of CTA operations in connection with safety aspects.
• Preparing for and assisting with reviews outside of one's area of subject matter expertise, and by interfacing with staff at all levels of the organization.
• Building and maintaining effective working relationships within the Authority and industry.
• Synthesizing large amounts of data into meaningful key performance indicators.

EDUCATION/EXPERIENCE REQUIREMENTS

• Bachelor's degree in Safety, Planning, Public Health, Engineering, or a related technical field with at least five (5) years of experience in a safety position or working with data management, regulatory requirements, auditing, or program analysis, and/or OSHA practices, or a combination of education and experience related to the position.
• Experience working with personnel and executives of all levels and varying professional expertise.
• Experience with writing and reviewing SOPs, bulletins, and program plans.
• Experience working with regulatory entities preferred.
• Experience researching and interpreting OSHA standards, the American with Disabilities Act (ADA), National Fire Protection Association (NFPA) codes, American National Standards Institute (ANSI), and other safety related national and local building, fire and life safety codes and standards.
• Experience in rail or bus transit preferred, with FTA training certification of Transit Safety and Security Professional (TSSP) and/or Public Transportation Safety Certification Training Program (PTSCTP) preferred.
• Associate Safety Professional (ASP) certification preferred.
• Certified Safety Professional (CSP) certification preferred.
• Construction Health and Safety Technician (CHST) certification preferred.
• Minimum 30 hour OSHA safety training or the ability to obtain the 30 hour OSHA training within one year of hire.
• Must be able to obtain CTA Rail Safety Training Certification.

PHYSICAL REQUIREMENTS

• Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.
• Requires traversing the right-of-way (structure, ballast, and subway) for extended distances in all weather conditions.
• Requires ascending/descending ladders.
• Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong written and verbal communication skills including the ability to synthesize varied and technical information, and to clearly and effectively articulate the results of work performed.
• Strong technical writing skills.
• Strong analytical, problem-solving, and decision-making skills.
• Strong leadership, project management, analytical, and decision-making abilities.
• Strong computer skills with knowledge of MS Project, Access, PowerPoint, Visio and other computer software needed.
• Strong oral and written communications skills.
• Strong organizational skills.
• Strong interpersonal skills in dealing with external groups and/or organizations.
• Working knowledge of safety practices and techniques including the principles of Safety Management Systems, Safety Risk Analysis, Continuous Improvement, and Safety and Security Certification.
• Working knowledge of Project Management, Construction Management, Construction Contracts, Quality Assurance/Quality Control procedures.
• Working knowledge of computer applications, statistical and other analytic techniques, and performance measurement concepts.
• Ability to apply professionalism and discretion while maintaining effective working relationships with organization managers and personnel.
• Ability to work with sensitive information while maintaining strict confidentiality.
• Ability to apply safety and occupational health laws, regulations, principles, theories, practices, and procedures to advise or resolve technical matters.
• Ability to develop, implement, and evaluate hazard control designs, methods, procedures, and programs.
• Ability to oversee and administer multiple projects and priorities, and the flexibility to transition between projects.
• Ability to work independently and collaboratively.

WORKING CONDITIONS

• General office environment.
• Construction equipment and work sites.
• Requires travel to work locations throughout the CTA system.
• Requires walking the right-of-way on structure, ballast, and in subway environments.
• Subject to normal garage, shop, yard, and right-of-way hazards such as moving equipment, electrically energized conductors, noise, heights, and other hazardous conditions.
• Subject to various lighting and weather conditions when visiting field locations.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

• Standard office equipment.
• Personal computer and related software.
• Personal protective equipment (PPE).

Employees and/or union members will be given priority consideration in the hiring process, per the applicable labor contracts.

Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target.

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