Barkingside, Greater London, United Kingdom
Job type: fulltime
Job industry: Administration
NES Fircroft are looking for a Travel Coordinator to join a major operator based in the UK.
As Travel Coordinator you will be responsible for coordinating and consolidating all travel and compliance requirements for all personnel required to travel to Iraq and fall under Iraq Security and Life. You will also be working closely with the Movements and Logistics Coordinator, in Iraq, for day to day travel, visa and emergency requirements and assisting with relevant policy requirements.
Key Responsibilities will include:
Coordinating all rotational travel requirements, to meet Iraq travellers' rotational and business requirements in Iraq in accordance with the relevant policies and processes.
Processing Armed Protection Teams (APTs) for airport moves on Vantage in aligning with commercial flight requirement.
Ensure travellers receive their confirmed itineraries, invoices and Commercial Flight Authorisations (CFA), following up on any queries.
Communicating processes and policies to travellers. Supporting them with the end to end travel processes per their specific requirements for Iraq.
Manage travellers expectations for travel to Iraq and address any concerns they may have with them and notifying Iraq Travel Lead accordingly.
Co-ordinate onboarding requirements for all travellers.
Monitor pre-travel compliance requirements are in place and in date prior to booking any travel, advising travellers of compliance queries and requirements accordingly.
Working with TMC, Travellers and Iraq Travel Lead to ensure travellers' TMC profiles and details are correct and up to date.
Full understanding of Vantage System to ensure accuracy and adherence to data protection and confidentiality.
Full understanding of APEX reporting system to produce relevant reports and support Person on Board (POB) management.
Work closely with Iraq Travel Lead and Security Chief Training Officer for all HET Foundation and Refresher course requirements and pre-mobilisation communications ensuring travellers are mobilized with clear understanding of processes and expectations on arrival in Iraq.
· Travel knowledge & experience
· Experience working in highly pressured environment and dealing with emergency situations
· Experience of working with diverse cultures
· Excellent communication skills, verbal and written
· Fluent English, verbal and written
· MS Office skills
· Professionalism, confidentiality, discretion, flexibility, reliability, influential and intuitive
· Ability to adapt, multi-task, prioritise and effectively manage one's time to meet various requirements of the role
· Ability to build good working relationships with colleagues in various offices
Only applicants eligible to work in UK will be considered.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.