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PA - London, Victoria


Anonymous 33000.00 British Pound . GBP Per annum

2019-07-24 11:19:16

Job location London City, Greater London, United Kingdom

Job type: fulltime

Job industry: Administration

Job description

Solid experience as a PA in a commercial environment is required. Salary will be dependent on PA experience.

PA purpose:

To work collaboratively as part of a support team to provide efficient and professional end-to-end administration support to a team of recruitment consultants and their clients and candidates.

Areas of Responsibility

General AdministrationEnsure the smooth and efficient operation of the administration area. As well as ad hoc duties, this would include the following:

Provide courteous telephone support and accurate taking of messages on behalf of the whole team.
General update and maintenance of the information kept on the database.
Ensure that high standards are maintained in the reception of all visitors.
Travel reservations and restaurant bookings for consultants.
Processing expense claims for the consultants.
Copy typing as required.
Correspondence with known contacts, including providing useful contact details, congratulations cards, event invitations, marketing letters, etc.
Assist other employees with work overflow, as and when required, and deputise for other employees in their absence.2. Project Manage Assignments

General

Preparation and research of client visit packs information to support consultants and candidates.
Assist in the preparation of all documentation associated with winning and delivering business.
Responsible for keeping paper and electronic assignment files up-to-date.
Creating weekly Progress Reports on Assignments and forwarding to clients.
Ensuring contractual information is supplied by the client and following-up when necessary.
Monitor and manage billing on assignments and liaise with our accounts to send out invoices on schedule.Processing Applications

Regular and accurate input of candidate applications to database.
Activating appropriate responses to all applicants.
Ensuring all consultants have candidate CVs and information prior to interviews.Client/Candidate Care

Extensive diary management; booking client and candidate appointments/interviews.
Providing meeting confirmation details and associated information to candidates and clients.
Updating candidates on progress, when required.
Accurately taking feedback from candidates and/or clients, and relaying back, in the absence of the consultants.
Assist in the preparation of Client Shortlist Presentation Packs.3. Other

Assist with the development of systems, processes and procedures to ensure continued quality service to clients, candidates and contacts.
Ensure knowledge of clients' IT systems and processes enables day to day trouble shooting and support of consultants on small problems, without continual recourse to additional support.
Assist with the co-ordination of promotional events, such as functions, seminars and conferences.
Manage and assist with any ad-hoc projects as required.
Monitoring stationery stocks, including an ample supply of consultant business cards and brochures.
Covering for other Executive Assistants during holidays/sickness.Please only apply if you have had PA experience in a commercial environment. If not, keep an eye out for Boffin's other vacancies

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