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Office Admin Executive, Finance Dept - (GOV)


New job

Recruit Express Pte Ltd

2021-04-10 06:13:46

Job location Singapore, Singapore, Singapore

Job type: Experienced

Job industry: Finance

Job Contact: Recruit Express Pte Ltd

Job description

Broad Function   Administrative support services to the CFO to organize the office, promote efficient management of meetings, working with internal and external contacts, including board members, she/he deals with a wide range of highly sensitive issues under tight deadlines/pressures. She/he should maintains high standards of efficiency, personal, communication and discretion.   Key Responsibilities and Duties Responsible for scheduling and managing the CFO's calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals. Organizes and coordinates travel and related requirements to include: get travel approvals, flight tickets, hotel bookings, visas, airport transfers, putting up expense/claims reports. Provides support in arranging Finance meetings including taking of meeting notes and/or briefing notes, handling booking of meeting venues and conference registrations. Assist in proof-reading and drafting routine correspondences and board communications. Coordinates, plans, and organizes small-to medium-scale meetings including management and Board committee meetings. Performs general clerical duties to include: transcribing dictation, scanning, copying, faxing, filing, and data entry. Collects and opens mail addressed to the Finance/Accounting; forwards correspondence to appropriate staff for action. Completes various forms including: purchase requisitions, courier requests, travel expense reports, requests for payment, registration forms, etc. Undertakes special assignments/projects as requested by the CFO and Finance Directors. Performs other duties as required and/or assigned.   Job Requirements Min Degree in any discipline or in relation to secretarial skills, office management and administrative studies. Minimum 4 - 5 years of supporting C-Level Executives is preferred. Strong organizational skills including the ability to manage calendars and effectively maintain records and files. Experience in organizing meetings, preparing and monitoring budgets and providing general office operations support Interested candidates please submit your resume to [Click Here to Email Your Resume] Jace Choo Oi Kei Personnel EA License No.: R1875164 Recruit Express Pte Ltd (EA Licence No.: 99C4599)  

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