IT Administrator (Part-time)

Simmons & Simmons

2019-03-31 19:12:17

Job location Bristol, Gloucestershire, United Kingdom

Job type: fulltime

Job industry: I.T. & Communications

Job description

Part time position - 25 hours per week.

Main purpose of job:

To provide IT procurement services and associated financial administration tasks.

Process Requests for hardware, software and other IT services through the request system
Ensure fulfilment through existing stock prior to purchase from suppliers
Getting quotes from suppliers for IT hardware and software
Raise Purchase Orders with suppliers
Process invoices from suppliers and obtain management approval
Maintain financial records
Filing and associated paperwork

Main duties and responsibilities:

Purchasing of IT equipment and the full range of associated tasks/paperwork connected with order processing including: quotes, orders, and invoices, credit notes, filing, scanning and liaising with the finance department.
Maintain accurate records on spend against IT procurement budget.
Ensuring quotations are processed within agreed timescales.
Ensuring product and service orders are placed within agreed timescales.
Monitoring and managing customer orders to ensure delivery within agreed timescales.
Proactively keeping customers up to date of any changes/delays to their orders.
Keeping Request system updated
Ensure invoice queries are resolved promptly.
Produce request and procurement reports

Person specification:

Education / qualifications / experience:

At least 2 years experience of working within an office administration role.
Experience of working within a finance or procurement role an advantage.
Understanding of Supply Chain / Procurement principles.

Knowledge and technical skills:

High degree of knowledge in the use of Microsoft excel

General skills:

Able to communicate appropriately with all levels of users and within the IT Department in both verbal and written forms.
Demonstrate attention to detail at all times.
Able to establish priorities, work independently and proceed with objectives without supervision and within procedural boundaries.
Possess strong customer focus and problem solving skills.

Here at Simmons & Simmons:

We believe our people define us. Our working environment is genuinely collegiate with a supportive atmosphere and team ethos - we have a reputation for being a friendly culture which we are very proud of. Flexible working, an inclusive and diverse culture, our innovative approach and being truly international are just a few more things that make us, us. Below are a few more reasons to consider Simmons & Simmons for your next career move:

Competitive benefits package
International offices including: Hong Kong; Lisbon; Dubai; Tokyo; Dublin; Milan; London; Madrid; Singapore to name a few
Generous employee referral bonus programme
All year round dress down
We have recently launched 'Pathways to Progression' - all about encouraging & enhancing future female talent in the firm
All offices have their own artwork collections - we have a Damien Hurst and a Tracey Emin in the London office
We were ranked as a Stonewall Top Global Employer and a Stonewall Star Performer in 2017

If you are interested in finding out more about this vacancy then please contact with any questions. Please find a detailed job description at

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