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Personal Assistance to Country Head

New job

CIEL HR Services

2022-08-13 04:39:04

Job location Bengaluru, Karnataka, India

Job type: Full time

Job industry:

Job Contact: CIEL HR Services

Job description

Administration : . Manage the Office of the Country Head . To be the first point of contact for all communication to the Country Head . Co-ordinate and maintain the diary of the Country Head including organizing of all appointments, meetings, Travel Allowance etc. . Identify, anticipate and prepare information required for the Country Head for meetings, preparation etc, and follow up inward and outwards requests for information, outstanding reports, and correspondence. . Arrange both internal and external meetings requested and in advance for recurring meetings. . To communicate and build relationships with board members, donors and other high profile individuals in a respectful and professional manner . Handling incoming calls and other communications . Take minutes in the meeting whenever required. . Process expense claims and advances for the Country Head as per requirement. . Schedule team meetings, prepare agenda and draft minutes. . Booking and arranging travel, transport and accommodation and logistics for guests whenever required. . Reminding the Country Head of important tasks and maintain deadlines. . Typing, Compiling, preparing reports, presentations and correspondence. . Be in liaison with UK colleagues when necessary . Perform any other duties as assigned from time to time by Country Head. . Attend and transfer calls. Connect calls and manage appointments. . Calendar Management on Outlook . Handle travel bookings for the Country Head both domestic and International. Book flight tickets, process visas, cabs and hotels. Plan itinerary.

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