Compliance Administrator

Job description

Compliance Administrator
26,000 - 30,000 per annum, DOE
Chelmsford, Essex
Monday-Friday, 8:30am-5pm

Must drive and have access to a vehicle due to the location of the business

Must have some experience in some of the accreditations the client work with i.e. ISO 9001 & 14001, CHAS, SMAS, FORS.

My client, a leading construction company based in Chelmsford, is seeking a Compliance & HR Administrator to join their team on a permanent basis.

Duties will include, but will not be limited to:

• Assist with completion and review of personal accident and incident report forms, including reporting to the appropriate organisation if required i.e. HSE, Insurance Company
• Administration for audit / accreditation preparation, including gathering evidence, review of standards, collating audit files, management of QMS forms, online profiles and portals, assistance with external auditors
• Review and update of Company generic Risk Assessments
• Weekly timesheet review / submission, logging sickness and holiday, updating and chasing relevant paperwork
• Booking training and monitoring of existing training, ensuring all expiries are logged and refresher training booked prior to expiry
• CITB administration, ensuring grants and funding are applied for
• Chasing of required weekly / monthly paperwork i.e. Supervisor site inspection records, Point of work risk assessments, Toolbox talks - review, log and file
• Distribute and chase return of Health Surveillance, respiratory and HAVS questionnaires - review, log and file
• Administration on plant equipment including arranging calibration, servicing, renewal of ESIS and LOLER documentation
• Assisting with the onboarding process including carrying out inductions, ordering IT requirements, PPE issue, issue of DSE assessment
• HR Administration support including, creating induction packs, archiving personnel files, annual leave requests, roll out of company appraisal system, note taking during hearings.
• Log and report sickness / absence / Return to Work forms
• Maintaining and issuing of policies & procedures
• Diary management
• Assist with facilities Management i.e external IT / Telecoms support where required
• Organisation of team corporate events
• Assist with front of house / reception duties when required
• Assistance to Compliance Manager / Director as required
• General ad-hoc duties as required
• Other such reasonable duties as instructed by the Manager/Director
  
  Experience and knowledge:
• Experience of compliance processes essential - ISO 9001 or 14001, CHAS, SMAS or FORS
• Construction background preferable
• Previous administration experience is essential
• Experience within a HR environment is preferred
• Excellent administration and communication skills
• Computer literate in Microsoft office applications (Word, Outlook, Excel)
  
  Attitude and skills:
• Good decision maker
• Highly organised and professional in approach with a keen eye for detail
• Ability to remain confidential at all times
• Able to work under own initiative as well as in a team
• Excellent interpersonal skills with all levels both internally and externally
• Must have the ability to multi-task and prioritise
• Ability to be flexible

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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