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Facilities Officer & Events and Venue Support

Anonymous 16.76 British Pound . GBP Per hour

2019-07-23 11:16:41

Job location London City, Greater London, United Kingdom

Job type: temporary

Job industry: Real Estate & Property

Job description

We are currently recruiting for an Facilities Officer & Events and Venue Support to work within one of our prestigious institutes based near Russell Square. This is a temporary position starting the beginning of August for 4-6 months.

Premises and Facilities Management

Oversight of the operation of the Institute building including monitoring facilities management services (hard, soft and catering), and ensuring that all these services meet the needs of staff, students, library users, visitors and other tenants of the building.

Liaison with the IALS Transformation Project team to ensure that work on the Transformation Project does not adversely impact the operations of the building and Library. Attendance at Transformation Project progress meetings.

Work with the IALS Reception team, occasionally covering the main reception desk when required for short periods.

Liaison with non-University building tenants to ensure that services are meeting their operational needs.

Supervision of the facilities management services (hard, soft and catering) within the building, ensuring that service delivery meets specified standards. Liaison with Institute Manager and Librarian to ensure required level of service is being met.

Identification on a regular basis of equipment and furnishings which need replacing or repair within the context of approved renewal and replacement policies and budgets.

To report, communicate and escalate issues to UoL Property and Facilities Management department and outsourced service providers all facilities management issues.

Supervision of all day-to-day works and minor works projects, contractors and staff on site in liaison with the UoL Property and Facilities department and outsourced service providers.

Management of Institute space resources including the allocation of keys and lockers to staff, students, and fellows.

Ensure that general cleanliness and repair of the building is maintained to a high standard.

Act as Health, Safety and Fire Officer for the Institute; contribute to all staff induction and training on health and safety matters and conduct risk assessments as and when necessary.

Work with the University health and safety to facilitate required safety inspections and risk assessment inspections.

Act as Secretary to the Buildings H&S Committee and represent the Institute on the UoL/School of Advanced Study Health and Safety Committee.

Events and Venue Support

Manage the day-to-day queries for room bookings, input information on the Kinetic room-bookings system and confirm availability with customers within 24-48 hours.

Make arrangements for AV and Catering requirements for bookings in the Institute rooms, including generating weekly reports for service suppliers

Work closely with the IALS Events Manager to support all Institute run teaching and public events bookings.

Work with the Institutes Information Systems team to ensure AV equipment is maintained and in good working order.

Provision of guidance and support for staff and visitors in operating audio- visual (AV) facilities at IALS events and in teaching rooms, with a particular responsibility for supporting colleagues and speakers with sound and video recording, broadcast and events streaming.

Other Duties

Regular liaison and communication with all members of the Institute and, where appropriate, users of the Institute building and facilities to ensure information on any changes to services and facilities and on maintenance and building works are conveyed clearly and appropriately and the security and safety of the building is maintained.

Any other duties consistent with both the grade and scope of the post.

Any other duties reasonably required of the post-holder by the reporting manager.

Working hours - 35 hours per week.

Weekly work pattern to be agreed with Institute Manager. This role may require occasional working outside of normal office hours including evenings and weekends.Contract length - 4-6 months

Interviews - 29 or 30 July 2019 with a start date of 5 August 2019

Pay rate - £16.34 per hour plus holiday pay

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