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Contract Support

Total Facilities Recruitment Limited

2020-01-15 18:34:21

salary: 28000.00 British Pound . GBP Annual

Job location Barkingside, Greater London, United Kingdom

Job type: fulltime

Job industry: Engineering

Job description

Contract Support / Helpdesk



Key Responsibilities

* Create accurate POs in a timely manner

* Run unapproved and unposted PO Reports weekly and resolve in a timely manner

* Daily review and process supplier invoices

* Run weekly WIP meetings with Manager(s) on site to forecast accurately and push EW totals

* Complete monthly Anaplan reviews and updates to the Finance and Contract Support Manager

* Aid Account Manager in Forecast Document updates monthly

* Run and review WIP reports weekly

* Run open purchase order report weekly and review all open orders

* Manage holiday, sickness, maintaining the correct and required staff level within the building

* Maintain people records such as new starters, leavers and any changes in staff

* Management of Concept System and reporting

* To complete monthly contract reports insuring that significant events or activities as well as areas of concerns are noted in the report.

* System Housekeeping (including but not limited to Webquote, Dynamics, Concept, 4Sight)

* Provision of leadership and guidance, advice, coaching and direct support, where required to deliver best practice selection, training and assessment

* Ensuring business policies and processes are effectively communicated, and implemented within the Team.

* Leadership of Helpdesk Position

* Ensuring staff compliance with policy and procedures

* Liaise and keep informed the senior management on all aspects of contract problems and regularly update on all financial issues. Inclusive of; Consumable Spend nearing budgets, Issues with margins, Aged WIP that won't be Billed etc

* Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations

Person Specification/Requirements

* Strong understanding and experience of Finance and Administration essential

* Previous experience of Concept CAFM System

* Previous management of a small team desirable

* Advanced Computer literacy with Microsoft Excel and Microsoft Office or equivalent

* Ability to lead from the front in times of critical events on site

* Strong organisational and communication skills with the ability to priorities workloads

* Ability to work under pressure whilst remaining calm clear thinking and be able to deliver the required services to the client within given time constraint

* Diligent and pro-active

* Ability to prioritise and act on own initiative

* Excellent organisational skills and exceptional attention to detail

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