Administrative Partner, Finance

Illumina Inc

2020-09-25 06:15:18

Job location San Diego, California, United States

Job type: fulltime

Job industry: Administration

Job description

Position Summary: The Administrative Partner provides high level administrative support to the several VPs in the Finance Organization. This individual will liaise with finance team members and other Executives, as well as with investors, bankers, auditors, customers and vendors.The Admin Partner will organize and assist with important projects and deliverables. As well, the incumbent will be a "right hand" partner to the assigned VPs, communicating and collaborating to recommend solutions that improve efficiency and effectiveness of the organization. Responsibilities:Reports to VP and/or above and typically supports a department, function or site. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics.Prepares reports by collecting and analyzing information.Answers, screens and directs telephone calls.Provides information by answering questions and requests.Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.Organizes, reconciles and submits expense reports in Concur.Acts as an ambassador for Illumina - internally & externally, exhibiting a positive attitude and living our values.Demonstrates strong business partnership with multiple departments, functions, sites or leaders.Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.Implements practices to increase productivity and where appropriate, effectively manages communications.Completes operational requirements by scheduling and assigning administrative projects; expediting work results.Handles details of a highly confidential and critical nature.Organizes and plans a variety of events including conferences and meetings.Requirements:Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration.Ability to demonstrate professional presence to engage effectively with customers/partners at executive level.Must have a high level of proficiency in Outlook, Word, Excel and Power Point.Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.At Illumina, we strive to foster a diverse and inclusive workplace by cultivating an environment in which everyone contributes to our mission. Built on a strong foundation, Illumina has always been rooted in openness, collaboration, and seeking alternative views and perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and demonstrate our collective commitment to diversity and inclusion in the communities we live and work. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. If you require accommodation to complete the application or interview process, please contact . To learn more, visit:

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