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Admin Assistant - Bassetlaw

Anonymous 8.19 British Pound . GBP Per hour

2019-07-24 11:19:14

Job location Worksop, Nottinghamshire, United Kingdom

Job type: contract

Job industry: Administration

Job description

Our client is seeking an Admin Assistant - Bassetlaw on the initial 4 month contract with the possibility of an extension.

Working Hours-

18.45 hours per week

Wednesday - Friday

Pay Rate-

£7.80 p/h

Job Purpose-

To provide an efficient, comprehensive and confidential administrative service to the Bassetlaw Community Teams within the Adult Mental Health Directorate.

To provide Reception services to service users/carers/staff and visitors to the unit as required.

To cover in the absence of colleagues as required.

Duties and Responsibilities-

- To undertake surveys and audits as necessary in own area of work.i.e. complete and submit on a weekly basis an individual workload audit

- To undertake administrative duties as required by the AMH Community Teams.

- To provide a full reception service to service users/carers/visitors and staff.

- Providing cover and support, working as a team within the Bassetlaw secretariat and to provide specific cover for the Community Teams.

- To receive and make internal and external telephone calls from staff, service users, members of the public and external agencies ensuring that messages received are appropriately signposted and actioned.

- To update, amend and maintain diary and meeting room schedules, ensuring that conflicting and amended appointments are actioned appropriately,

- To type letters, memoranda and other documentation as required.

- To source and précis information as required.

- To organise, attend and produce accurate minutes for internal departmental meetings as required, including the collation of papers and agenda items

- To maintain an efficient filing system including brought forward items to ensure that deadlines for responses are met.

- To deal with enquiries/visitors.

- To liaise and deal with all external agencies, clients and carers on a face to face basis

- To order non stock items as required.

- To timely input, update and maintain information on the patient database.

Skills and Experience-

- OCR/text processing Level II or equivalent

- GCSE English Language (minimum of Grade C) or equivalent or educated to NVQ Level 2 standard.

- Experience of using Microsoft office packages

- Experience of working with computer databases

- Understanding of data protection and maintaining strict confidentiality

- Previous experience of working in a busy office environment.

- Recent audio typewriting experience

- Minute taking experience is desirable

- Knowledge of medical terminology

- Excellent communication and organisational skills

- Ability to work on own initiative

- Team player

- Self motivated and conscientious

- Excellent time management skills.

- To be flexible in the role to work / cover at other sites to support the demands of the service

- Experience of dealing with people, to maintain a high level of customer care

Additional Information-

Where this post meets the definition of 'Regulated activity' a defined in Safeguarding Groups & Freedoms of Protections, the post will be subject to a CRB Disclosure check at the point of recruitment and thereafter, as the Trust determines appropriate

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